Viewing and Editing User Permissions

How do I get to this page?

  1. Log in to Renaissance.
  2. On the Home page, select your name in the upper-right corner. In the drop-down list, select Manage Apps & Users.

  3. On the Manage Apps & Users page, select    Product Administration.

  4. On the Product Administration page, select Edit User Permissions in the Access and Security section.

Who can do this with default user permissions?

District Level Administrators

User permissions determine what users can see and do within Renaissance. Whenever a person is added to Renaissance, that person is placed in one of six user permission groups:

  • District Level Administrator
  • District Dashboard Owner
  • District Staff
  • School Level Administrator
  • School Staff
  • Teacher

Each group has a default set of user permissions in place—when a new person is placed in one of these groups, that person gets the default user permissions.

On this page, the permissions for a permission group can be changed (affecting all members of that group), and individuals can have specific permissions given to them or taken from them.

  1. On the Edit User Permissions page, use the drop-down list at the top of the page to select a group of users to set user permissions for.

    To edit user permissions for one person, select Or select a specific person at the bottom of the drop-down list . This will open a picker where you can select a school and then an individual at that school.

  2. You will see the current settings of the user permissions for the permissions group (or individual) you have selected .



    Check a user permission to give it to the members of the permission group (or individual); remove the check mark to take it away from them.

    Generally:

    • "Manage" or "Edit" user permissions let a person edit information.
    • "View" user permissions let a person view, but not edit, information.
    • Giving a person or group a "Manage" or "Edit" permission automatically gives them the "View" permission.

    The default user permissions given to members of the group are marked with an asterisk (*). This makes them easier to find and select if you want to set a "clean slate" for the group.

    Note: Users cannot change their own permissions.

    • Edit District Details: View and edit information about the entire district.
    • View Schools: View information about the individual schools in the district.
    • Edit School Details: Edit school information.
    • Manage School Years: Set up and edit the district's school years.
    • Manage Marking Periods and Days Off: Set up marking periods (quarters, semesters, etc.) and days off (holidays, teacher in-services, etc.).
    • Manage Screening Dates: Set up testing windows for Star assessments.
    • View Courses and Classes: View the courses and classes available in schools.
    • Manage Courses and Classes: Create courses and add/copy classes, assign personnel and products to those classes, and enroll students in the classes.
    • District-Level View of Student and Personnel Information for ALL Schools: View information for all students and personnel throughout the entire district.
    • View Personnel: View information for school or district personnel.
    • Manage Personnel: Edit information for school or district personnel.
    • View Students: View student and class enrollment information.
    • Manage Students: Add students, enroll students in classes, edit student information and characteristics, and delete students from the database.
    • Student Import: Import student information from an external source.
    • Merge Students: Combine separate student records into one (if multiple records have been created or imported for the same student).
    • Personnel Password Management: Clear locked personnel accounts and prompt multiple personnel members to change their passwords.
    • View Student Password Report: View student passwords in a school or district and clear locked student accounts.
    • Edit Multiple Student Passwords: Reset passwords for multiple students simultaneously, and prompt multiple students to change their passwords. Note: This permission also determines accessibility of the Edit Multiple Students page.
    • View Product Setup: View the Learning Standards that define the skill progression used for assignment planning and view product capacity available and used per school.
    • Edit Product Setup: Set the Learning Standards and allocate capacity.
    • View Home Connect Reports: View Home Connect reports (the same as the ones parents/students can access to review progress towards reading and math goals).
    • Manage Home Connect Availability: Choose whether Renaissance Home Connect is available to your schools.
    • Edit District Preferences: View or edit district-level preferences, which affect how programs behave throughout the district.
    • Edit School Preferences: View or edit school-level preferences, which affect how programs behave within a school.
    • Edit Classroom Preferences: View or edit class-level preferences, which affect how programs behave within a class or group. This includes preferences for individual students.
    • View Content: View content (quizzes, assessments, resources, etc.) that is available to students, and take sample quizzes.
    • Create Content: Create quizzes and assessments.
    • Manage Content: Determine what content students have access to.
    • Share Created Content School-wide: Make custom-made content available to other teachers in a school.
    • Share Created Content District-wide: Make custom-made content available to other teachers throughout a district.
    • View Student's Historical Assignments: View a student's assessment and assignment work from prior school years.
    • Manage Students' Assignments: View student assignment data and make any necessary adjustments (e.g., deactivating or reactivating assignments).
    • View Classroom Activities: View classroom-level information such as student assignments, scores, goals and classroom reports.
    • Manage Classroom Activities: User can manage classroom activities such as scoring student assignments, setting goals, and producing classroom reports. This permission also governs the Manage Groups and Plan Instruction buttons accessed through the Record Book; when disabled, users will not have access to view/create/edit groups within Star.
    • School-Level Access: Perform all teacher-level tasks for all students and assignments.
    • Edit School-Level Benchmarks: View and set school-level benchmarks and set goals at the school level.
    • Edit District-Level Benchmarks: View and set district-level benchmarks.
    • Edit State-Level Benchmarks: Edit benchmarks for grades that are not linked to the state's benchmarks.
    • View District Reports and Dashboards: View and compare assignment and assessment data for all students throughout the district.
    • View School Reports and Dashboards: View and compare assignment and assessment data for all students in a school.
    • View Teacher Reports and Dashboards: View and compare assignment and assessment data for all students enrolled in classes for a specific teacher.
    • View Parent Reports: Preview reports that parents will be able to access and create from outside the school.
    • Filter Reports by Characteristics: Separate data viewed on reports based on special student characteristics (Title I, learning disabled, etc.).
    • Filter Reports by Ethnicity: Separate data viewed on reports based on students' ethnicity.
    • Export Student Data and Growth Extracts: Export student data to an external file, and create Growth Expectation Extracts for Star programs.

With regard to each user permission, every permission group either has the permission or does not have it:

In most cases, a person's permission group determines if that person has a user permission or not:

Exceptions can be made. A person may have a user permission individually removed (while in a group that normally provides it), or a person may have a user permission individually given (while in a group that normally doesn't provide it):

The above cases are considered the "norm": permission groups have user permissions, a person's permission group determines what user permissions that person has, and these permissions can be individually removed from (or given to) a person.

There are two situations that sit outside the norm:

a. A person is in a permission group that has a user permission, but that person has had the permission individually removed. That person is subsequently assigned to a new permission group that also has that same permission (see row 9 of the table below).

The person moving to the new permission group gains the permission they previously had individually removed. The assumption is that a new member of a permission group should start out with the same permissions as everyone else in that permission group. Once the person has been assigned to the new permission group, you should review the user permissions that person has and give/remove permissions accordingly.

b. The "flip side" of a: A person is in a permission group that does not have a user permission, but the permission was individually given to that person. That person is subsequently assigned to a new permission group that also does not have that same permission (see row 10 of the table below).

The person moving to the new permission group does not lose the permission that was individually given to that person. Once the person has been assigned to the new permission group, you should review the user permissions that person has and give/remove permissions accordingly.

User permission groups: interactions between changing permission groups and individually-assigned permissions
  =  Permission group or person has permission

  =  Permission group or person does not have permission

  =  Person has permission (individually given)

  =  Person does not have permission (individually removed)

  =  Person has not had permission individually given or removed
Permission group
has permission?
Person has
individually-assigned
permission?
Result for person Changes Result for person
Change to permission group Change to person
1
2
3
4
5
6
7
8
9 *
10 **
  * Change = person is moved from a permission group that has the permission to a new permission group that also has the permission. The person gains the permission that was individually removed.

** Change = person is moved from a permission group that does not have the permission to a new permission group that also does not have the permission. The person does not lose the permission that was individually given.