Schoolzilla

Skyward SMS - Submitting Your Calendar File(s)

In order to correctly link your data to school years, we need you to provide exports of your calendar data.  If schools have unique calendars, please see the additional instructions below.

Submitting current year calendar(s)

  1. Login into Skyward as an administrator.
  2. Click on the Office tab at the top of the screen.
  3. Select Office

  4. Under the Attendance Box click on Setup.
  5. select Setup in the Attendance box

  6. Then click on Codes > Calendar Codes
  7. select Codes

    select Calendar Codes

  8. Choose a school and click on the Expand all link available - Choose the current School year.
  9. select the current school year

  10. Click on View All Days and Events.
  11. select View All Days and Events

  12. In the upper right had corner of the screen there is a csv (Excel) type symbol to allow for export.
  13. select the Excel icon

  14. Click on the export option and choose Export to CSV.
  15. select Export to CSV

  16. Wait for the file to generate and then download the export.
  17. the Request Complete message with the download button

  18. You will be prompted with a download window and asked to choose a location for saving the file.
  19. Important: If this is a file that all schools (district) follow for days off you can name the file 000_Calendar and save it. No further editing will need to be done.

    If your schools run under different calendars, then you will need to export and modify the file adding the ENTITYID as the first column. Once the file is saved you will need to open the file in EXCEL and add a new column at the beginning of the file called ENTITYID. Save the file name with that specific entity in the name (ex: 001_Calendar or 002_Calendar).

  20. Upload calendar file(s) to My Data

NOTE: You may need to export more than once depending on how your district Manages days off in your schools

Submitting historical year calendar(s)

During implementation, you will need to provide historical calendar data for up to 5 years.

  • Repeat the steps above to download files for each year, choosing each year in the Calendar Master - Calendar Days view. Optional: Add _YYYY for each file to mark which year it corresponds to for your own tracking.
  • Important: If this is a file that all schools (district) follow for days off you can name the file 000_Calendar and save it. No further editing will need to be done.

    If your schools run under different calendars, then you will need to export and modify the file adding the ENTITYID as the first column. Once the file is saved you will need to open the file in EXCEL and add a new column at the beginning of the file called ENTITYID. Save the file name with that specific entity in the name (ex: 001_Calendar or 002_Calendar).

  • Upload each file via My Data.