Schoolzilla

Our Students Dashboard - Sorting, Filtering, and Grouping Students

Our Students offers insight into individual student performance. On this dashboard, you can sort or filter by students' metrics and/or demographic fields. You can also create custom groups and views, making it easy to track students’ progress over time or quickly run routine reports.

Our Students

Percentile Rank and State Benchmark Level scores include students who have taken a Star test and gotten a benchmark score in a district screening window. Only tests taken in a district screening window are shown, and only for schools that use the district screening windows. If students have taken more than one test in a district screening window, only the most recent test is included for benchmark metrics.

Student Growth Percentiles (SGPs) may include tests taken outside district screening windows; for this reason, you may see the total number of students is higher for Student Growth Percentiles than for other scores. For more information about how SGPs are calculated, see Student Growth Percentile.

Sorting and Filtering

To sort the students listed on this page by any of the metrics for reading or math, select in the column heading.

Then, choose whether to sort students from low to high score (Sort ASC or ascending), from high to low (Sort DESC or descending), or whether not to sort by the column. You can also select the Filter drop-down list, choose a filter option, and enter the necessary values for the filters. When you're done, select OK.

    

You can also use the drop-down lists at the top of the page to filter the list of students by school, demographics, and groups and views that have been shared with you or groups and views that you have created (My Lists). (If you select a school, you will also see a drop-down list for teachers and sections.) Each drop-down also includes an option for removing the choices and going back to all students; you can select the Clear All button to the right of the drop-down lists after you select any filters.

Students' demographic information must be set in your Renaissance software to be available in Schoolzilla Starter. If your school uses CDI, set grade, gender, ethnicity, and characteristics in the source database. If your school does not use CDI, grade, gender, and ethnicity are set when you add or edit students, and characteristics are set separately in Renaissance software.

Another way to filter the list is by score. For each score type shown, you'll see a bar chart with different color segments for each of the benchmark categories (District or State) or SGP growth categories. When you hover over a segment, you will see the number of students who scored in that category and the total number. When you select a portion of the bar, you filter the list to students whose latest scores are in that category, regardless of when the tests were taken.

At times, you may notice differences between the number of students you see when you hover over a segment of the bar and the number of students who are listed on the page when you select a segment. This is because the list of students includes only students who are actively enrolled in your schools and classes now, while the numbers you see above the list include all students who were enrolled and tested at the time.

Groups

You can also set up groups of students with similar scores for interventions. Follow the steps below. Note: If you plan to use Student Growth Percentiles, see Using Student Growth Percentile (SGP) to Plan Interventions for more information.

A few examples of groups that may be useful:

  • High growth in reading (a view with high growth on Student Growth Percentile)
  • Tier 1 ELA (students in urgent intervention and far below grade level on Star Reading state and district benchmarks)
  • Low English scores and low Spanish scores, or low English scores and high Spanish scores
  • Students with low proficiency levels on state benchmarks and high growth (Student Growth Percentile), or those with high proficiency levels and low growth

There are two ways to create groups of students who meet similar criteria:

Creating Groups by Finding Students First

  1. In the Our Students view, use the drop-down lists, filters, or sorting as described above to find the students you want to group together.
  2. Check the students that you want to include in the group. You can either check individual students or check the box at the top of the list to check all students shown. (By default, the list shows 10 students at a time, but you can use the "Students per page" option under the list to show up to 100 students at a time.)
  3. Select the Group button above the student names. Then, select New. (The other options add or remove students in existing groups.)
  4.    

  5. Enter a Group Name that reflects the purpose of the group. This is the name you will see when the group appears in the My Lists drop-down at the top of the page. You should also enter a Group Description with more information, such as the criteria for including students in the group and the planned intervention.
  6. Since you have already chosen the students for the group, you do not need to set criteria unless it is helpful to you in choosing other students to add. If you do want to add criteria, follow these steps:
    1. In the Group Criteria section of the window, use the Criteria drop-down list to choose which Star score to base the group on.
    2.   

    3. Then, select the Filter drop-down and choose one of the filter criteria, such as "Between" in the example below. Once you make a choice, enter the value(s) for the criteria.
    4.   

    5. Select Add Criteria under the Filter value(s).
    6. You'll see the criteria you entered in the gray box to the right. If you want to remove it, select the Trash icon. Repeat steps a-c above if you want to add other criteria for the group.
  7. Use the Share section to choose who to share your new group with (if available).
  8. Schoolzilla District and School Administrators can share views and groups with other Administrators who have access to the same schools.

  9. Select Save at the top of the window.

Creating Groups by Setting Criteria and Finding Students Who Meet It

  1. Without checking students, select Group, then New.
  2. Enter a Group Name that reflects the purpose of the group. This is the name you will see when the group appears in the My Lists drop-down at the top of the page. You should also enter a Group Description with more information, such as the criteria for including students in the group and the planned intervention.
  3. In the Group Criteria section of the window, use the Criteria drop-down list to choose which Star score to base the group on.
  4.   

  5. Then, select the Filter drop-down and choose one of the filter criteria, such as "Between" in the example below. Once you make a choice, enter the value(s) for the criteria.
  6.   

  7. Select Add Criteria under the Filter value(s).
  8. You'll see the criteria you entered in the gray box to the right. If you want to remove it, select the Trash icon. Repeat steps 3-5 above if you want to add other criteria for the group.
  9. Use the Share section to choose who to share your new group with (if available).
  10. Schoolzilla District and School Administrators can share views and groups with other Administrators who have access to the same schools.

  11. Select Save at the top of the window.
  12. Once you save your group, you will go back to the Our Students dashboard, and the group will be selected in the My Lists drop-down list at the top of the page. You'll see a new Group Status column that shows you which students are in the group and meet all criteria , which meet criteria but aren't in the group , and which no longer meet the criteria for the group . Select the icon next to that column to choose how to sort students based on that status or to choose which students you want to see in the list based on status; then, select OK.
  13. Using the information in the Group Status column, check the students who are the best candidates for the group. Then select the Group button above the list of students and select Add. You can either check individual students or check the box at the top of the list to check all students shown. (By default, the list shows 10 students at a time, but you can use the "Students per page" option under the list to show up to 100 students at a time.) Repeat this step until you have added all students that you want in the group.

Viewing Group Status and Changing Groups

The Group Status column is there whenever you have a group selected in the My Lists drop-down at the top of the page. When you have a group selected, you can also:

  • Select the gear icon next to "My Lists" to change the group name, description, or criteria, or select Change Group Settings to the right of the drop-down lists.
  • Check students, select the Group button, and then select Add or Remove to add or remove the students in the selected group.

Exporting Data

If you want to export the list you are viewing to a .csv file, select Export to the right of the drop-down lists; then, select Export in the window that opens. Be sure to protect sensitive student data; refer to your district's policies for using, storing, and sharing the data.