My Created Reports

"My Created Reports" gives you a place to create your own custom reports. You give each report you create a name and select the types of data included in it. Once a report is created, you can generate it whenever you'd like.

How do I get to this page?

  1. Log in to Renaissance.
  2. On the Home page, select Administrator Reports.

  3. On the Reports page, select the My Created Reports tab.

Who can do this with default user permissions?

District Level Administrators, District Staff, School Level Administrators, School Staff

  1. On the My Created Reports tab, select Create New Report.

  2. On the Create New Report page, enter a name for your report, and an optional description if you wish.

    • Report names and descriptions cannot include the following characters:
      =    @    #    %    ^    &    *    +    \    ;    {    }    |    <    >
    • Report names can be a maximum of 50 characters long; report descriptions can be a maximum of 200 characters long.
  3. By default, students from all schools and grades you have access to will appear on the report. Select Change Students... to change this setting.



    Make your selections in the pop-up window.



    • At the top of the Schools column, if you have access to more than one school, choose either All Schools (to select all the schools you have access to) or choose Select Schools and then check the schools you want to include in the report. If you only have access to one school, you will not need to select schools—the Schools column will be hidden.
    • The Grades column will show all the grades in the selected school(s). Choose either All Grades at the top of the column to include data from all grades in the report or choose Select Grades and check specific grades to include in the report.

      You can search the items in a column by clicking within that column and then typing Ctrl+F or control-F on the keyboard.

    Once you are finished choosing teachers and classes, select Apply at the bottom of the window to save your choices (or Cancel to close the window without saving your choices). You can make changes by selecting Change Students... before completing the report.
  4. By default, the "All" option is chosen for Ethnicity, Gender, and Language. To reduce the scope, choose the "Select" option at the top of the appropriate column and then check your selections in that column.


    In the example above, the user has selected two Languages while leaving Ethnicity and Gender at the default "All" options. Note: The Filter Reports by Ethnicity user permission may be set to prevent the use of ethnicities as a filter.

    By default, the "All" option is chosen for Characteristics. To reduce the scope, choose Select Characteristics... and then check each characteristic you want students in the report to have. You must also choose any or all (after "Include students with") to specify whether students with any of the selected characteristics will be included in the report or only those with all of the selected characteristics.


    In the example above, the user selected two Characteristics (ADA and ESL). Because any is selected, the report will include students who are ADA, ESL, or both. If all had been selected, only students who are both ADA and ESL would be included. Note: The Filter Reports by Characteristics user permission may be set to prevent the use of characteristics as a filter.


    Once you are finished choosing demographic options, select Apply at the bottom of the window to save your choices (or Cancel to close the window without saving your choices).
  5. To begin laying out the report, make one selection from each of the drop-down lists to fine-tune the information you want to show in your report. Example combinations:

    • "For Selected Schools Show List of Classes/Groups": The report will have separate tables for each school, and the information in each table will be broken down by class/group.
    • "For Selected District Show List of Schools": The report will have one table for the district, and the information in the table will be broken down by school.
    The Layout Preview underneath the drop-down lists will update based on your selections:

  6. In the Add Columns section, use the Subject and Assignment Type drop-down lists to choose which program's data will be used to populate the chart.

  7. Use the Measure Category drop-down list to choose which measure you want to appear on the report. The available measures will vary based on the assignment type you have selected; the image below shows the measures for Star Reading Enterprise.



    If additional parameters must be set for the selected measure category, the controls for setting them will be provided. For example, when Benchmark - Distribution of Students in Each Category is selected, the additional parameters required are (a) the benchmark type, and (b) the time frame to include data from (in this case, additional time frames* can be added by selecting + Time Frame).

    The Layout Preview will update based on your selections. If your selections make the table wider than the preview window, a scrollbar will appear below it.


    _____________________________________

    * When the measure category is a benchmark, time frames are limited to the current school year.

  8. After you have selected all the options for one measure, you can add additional measures to the report by selecting + Add New Column.



    Repeat the steps above to choose an assignment type and measures. The Preview table will continue to update based on your selections.

    You can have up to ten measures and five time frames in a single report.

    If you want to remove one of the measures you've added, select the trash-can icon in its upper-right corner. (You cannot delete the original measure that is part of the report.)

  9. Select Hide Sections Without Data if you want parts of the report hidden when there is no data present.

  10. To finish creating the report, select Create Report.
  11. What happens next depends on the complexity of the report and the amount of data being compiled to create it.

    • If the report is simple, a "loading..." message will appear while the report is being created:



      ... and then the report will open on the screen. Use the icons just above the first table to save the report as a PDF or to export it as a CSV file.

    • If the report is complex, a "Generate Report" message will appear. When this happens, you can either wait for the report to be completed, or you can select Skip screen view & return later for a PDF & CSV to leave this screen.



      The report will continue to generate, and once it is finished, you will see it listed on the "My Created Reports" tab.



      A report with " Generating PDF & CSV" in the Actions column is still being generated. Refresh this page or return to it later to see status updates.

      When a report is ready, use the links in the Actions column to download the report as a PDF file or CSV file. Completed reports will remain available for 14 months after they are created.

      If the list of reports is long, enter all or part of the file name in the Search File Name field above the right-hand corner of the table to narrow the list down.


Once you have successfully created and generated a report, you can regenerate it any time you want by returning to the My Created Reports tab and selecting the tile for the report. Select Update Report at the bottom of the page to regenerate the report using the original options.

You can edit the report by changing any of the options and then selecting Update Report. Your changes will be saved and will be part of any future generations of the same report.