myON-by-Renaissance-Color

Enroll: Preparing Files for myON Data Submission

Overview

myON requires data from your student information system (SIS) to create individualized logins, allowing a personalized reading experience.

Enroll is an application myON uses to manage users in myON. Currently, a myON team member can process your data files through Enroll, or you can use Enroll to manage your own data.

Using Enroll will require uploading, validation and processing up to three .csv files: students, faculty, and roster. All files must be valid, UTF-8-encoded CSVs. Please see below for more information on how to complete these three .csv files.

For more information about managing your myON data, please contact support at myonsupport@renaissance.com or 888-728-1266.

File Format for Each .csv File

students.csv

The students file provides student information to myON.

Column Header Required? Notes
school_id YES District assigned building number/identifier
school_name YES If a myON team member is processing your data and you are new to myON
sis_id YES Must be unique across the district
Must be unique across faculty and students
All user history is stored using the SIS ID, which cannot be easily changed
last_name YES  
first_name YES  
middle_name NO  
grade YES Please use a standard value: PK, K, and any value 1-12
username YES All usernames must be unique across all users in the district
password YES Must be a minimum of 3 characters
Does not need to be unique
Passwords are case-sensitive

Example:

A B C D E F G H
1 school_id school_name sis_id last_name first_name grade username password
2 12345 Renaissance Ren-gabrielb Barnes Gabriel 5 gabrielb gabrielb1
3 12345 Renaissance Ren-hannahp Phillips Hannah 5 hannahp hannahp1

faculty.csv

The faculty.csv file provides faculty information to myON.

Column Header Required? Notes
school_id YES District assigned building number/identifier
school_name YES If a myON team member is processing your data and you are new to myON
sis_id YES Must be unique across the district
Must be unique across faculty and students
All user history is stored using the SIS ID, which cannot be easily changed
last_name YES  
first_name YES  
email NO  
username YES All usernames must be unique across all users in the district
password YES Must be a minimum of 3 characters
Does not need to be unique
Passwords are case-sensitive

roster.csv

The roster.csv file provides student-to-faculty relationships in myON.

Creating a roster in Enroll requires:

  • There is both a student_sis_id and a faculty_sis_id.
  • The student_sis_id appears in the student.csv file.
  • The faculty_sis_id appears in the faculty.csv file.
  • The student and faculty are in the same building.
Column Header Required? Notes
student_sis_id YES Must correlate to a student user in the student.csv
faculty_sis_id YES Must correlate to a faculty user in the faculty.csv

Preparing Files

myON suggests preparing three CSV files to take full advantage of myON features: one file for students, one for faculty, and one for roster (classes).

Please note:

  • students.csv can be submitted alone.
  • faculty.csv can be submitted alone.
  • students.csv and faculty.csv files can be submitted together without a roster.csv file.
  • roster.csv requires both a student.csv and a faculty.csv.

Users in myON

myON offers several user roles, including:

  • Students (many per building)
  • Faculty/Teachers (many per building)
  • Specialists (many per building)
  • Building Administrators (one per building)
  • District Administrators (one per district)

Enroll does not process your administrators or specialists. Your administrators can create specialists through an administrator login.