Generating a Historical Data File for Accelerated Reader
Administrators and district personnel can generate a historical extract file that provides you with Accelerated Reader data in a comma separated value (.csv) file format. When you generate a historical extract for an Accelerated Reader quiz type, the file includes the following data:
- Renaissance client ID (site name)
- School year start date, end date, and name
- District IDs and name
- School IDs and name
- Teacher IDs, user name, email, first name, middle name, and last name
- Student IDs, user name, email, first name, middle name, last name, birth date, and grade
- Class name
- Activity ID for each quiz taken, the activity type (quiz type), and the date and time completed
- Quiz information, including quiz number, language, quiz (content) title, author, fiction or nonfiction, book level, Lexile® Measure level, and word count
- Quiz score, including the total number of questions and the number correct and the percent correct (represented as a decimal, such as 0.9 for 90%)
Students must be enrolled in a class in the current school year to be included in a historical extract.
When you choose an Accelerated Reader quiz type for the extract, you will see additional columns for Star data, but they won't be filled in.
In columns that show dates and times, you may see only the time (in UTC format) in programs like Microsoft Excel until you apply formatting to those columns. For more information, see https://support.renaissance.com/techkb/techkb/13002491e.asp.
Follow the steps below to generate a historical extract for Accelerated Reader data.
Who can do this with default permissions?
District Level Administrators, District Dashboard Owners, School Level Administrators
- On the Home page, select Accelerated Reader Independent Reading, then Historical Extract.
- On the Export Student Data page, make sure Star Historical Extract is selected in the Export Type drop-down list.
- Next, select Choose Assignment Type (the link or button).
- In the window that opens, select Practice, then Accelerated Reader, and then the quiz type for which you want a historical extract. Then, select Apply.
- If you have access to more than one school, select the Choose Schools link or the Select Schools button.
- In the window that opens, choose whether to include all schools or to select schools at the top. If you choose to select schools, select the ones that you want to include. When you're done, select Apply.
- Next, check the school years that you want to include in the extract.
- Select Generate Extract under the checked school years.
- A message will tell you that the extract is being generated. Select OK. The amount of time required to generate the extract depends on the amount of data included. You can leave the page and return later to see the completed extract.
- When the extract is available, you will see it in the table at the bottom of the Export Student Data page. Select Download Extract in a row to download the .csv file for that extract. Extract files are only available for 5 days for security reasons; if you need the extract after that, you must generate a new file.
Note that you can choose how many exports to show in the table using the Show drop-down list above the table and to the right.